Users

Creating a user

To begin we need to create a new user.

This is done by accessing the create function in the user menu as shown below.

When creating a user there are different informations to take into account.
You can learn about them by using the tooltips functions, but let's take a look at the most important ones.

• Full name: The full name of the user you are creating
• Initials: The initials of the user
• License type: This field decides how a user is allowed to access Microbizz. There are the following options:
  • Full user: This gives access to Microbizz both from the web and the app
  • Mobile user: This gives access solely to the app
  • Passive user: This doesn't give access the system, but can be used for other purposes 
• Email: The email of the user that is used for the following:
  • Login to the system
  • Receive mail updates from Microbizz or other users
• Password: The password used to login to the system
• Mobile no.: The mobile number of the user, which is used to contact the user either by a colleague or the system
• Mobile PIN: A legacy function that isn't used regularly anymore
• Employee number: Some integrations communicate users by the employee number
• Birth date: The day of birthday for the user
• Hire date: The day the user was hired to the company.
• Seniority date: Some salary systems use this date to calculate different salaries regarding this date
• Calculate salary?: Use this checkmark to decide if the user should be included in the salary calculation
• Work location: Add a company from the CRM module to assign an alternative work location for this user. This information is used to calculate routes when planning tasks
• Home address: Add an address to assign the home location of this user. This information is used to calculate routes when planning tasks
• Time registration: This fields is used to decide how the system should regard the time registration policy for the specific user:
  • Optional: The user isn't required to fill out a worksheet every day. Time registration is either not required be the company or this specific user is allowed to decide how to manage time registration
  • Required: As the work implies, the user has to register time. The system will create a daily worksheet where time is expected to be registered and at the end of the day, the user will have to close the worksheet
  • Automatic: The user can't register time. It's done automatically by the system by looking at what is planned on any specific day, and transfer that same time to the users worksheet, which is also closed automatically at the end of the day
• Location tracking: Choose when and if the system should track the location of a specific user:
  • During working hours: The system will only register the location during the working hours assigned in the workweek section as mentioned below
  • Don't track: The system won't track the users location
• Location autoregister: This setting allows the users app to automatically check in and out based on what objects the user is near to when using an app
• Request GDPR consent?: Use this function to send a GDPR consent request to the user
• Colour: Choose a color that can be used to show with colors who is responsible for a planned task
• Type: User types are a way of grouping users across teams. See more about these in the User types section
• Administrator: If you are an administrator you can give the same permission to other users. See more about Permissions in this section
• Team: Choose the teams in which this user should be. Learn about Teams in this section
• Home Group: Choose a standard team for the user
• Messages: Choose how the user should be contacted by the system

Workweek

When creating a user, you can add a workweek. This is used to for different purposes in Microbizz. For example when to plan a task, or for salary purposes. You can choose to ignore this section by not activating it.

That's it. You have now created a user.

Viewing a user

The user card is accessed either by the menu MY PROFILE or through the USER LIST where you will find all the users in your system.

The buttons

On the frontpage of the user card we find different buttons:

• Edit: Used to edit the user information
• Mobile auto configuration: Used to give a user access to the mobile app
• Become user: It's possible for an Administrator to log on as any user through this function
• Deactivate: When a user is no longer needed it can be activated here. You will then be asked to
• Delete: You can delete a user here
• Configure: Used to configure some integrations
• Less: Show more/less of these buttons

User tabs

Right under the user card we see the user tabs. These have different purposes:

• Activity: Here is shown a chronological list of activities that the user has been involved in.
• Competences: See what competences the user has
• Disclosure: GDPR related tab viewing a list of objects the user has been in contact with
• Equipment: See what equipment the user is attached or responsible to
• Files: See files related to this user
• Forms: Fill out forms and see previously filled out ones
• Linked: A tab related to special integrations
• Map: See a list of checkins for this user on a map
• Notes: See and write notes regarding this user
• Prices: See and edit this users prices when registering hours on any task
• Production: See this users past, present and future production
• Salary: See salary related information
• Statistics: Choose different mini reports to see statistics about this user
• Working week: See this users workweek

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